Police Records & Public Records
How to request police reports or other public records from the JCU Police Department, what can be released, and expected timelines and fees.
What You Can Request
- Police incident reports and case numbers (with redactions as required by law).
- Dispatch logs and call information (subject to exemptions).
- Policies, procedures, and other non-exempt departmental records.
Note: Certain information may be redacted or withheld to comply with applicable law (e.g., personal privacy, ongoing investigations, FERPA-protected student records, confidential sources).
How to Request Records
- Submit a request using our online form or by email/mail (see contact below).
- Be as specific as possible (names, dates, locations, case numbers) to reduce processing time.
- We will acknowledge receipt and outline any next steps, estimated timelines, and fees (if applicable).
Fees & Delivery
- Inspection: No charge for in-person inspection during business hours.
- Copies: Reasonable duplication fees may apply (e.g., per page or media).
- Electronic delivery: We provide available records via email or secure download whenever possible.
Timelines
We process requests as promptly as practicable. Complex requests, older archives, and items requiring extensive redaction may take longer. We will communicate if additional time is needed.
Privacy & Legal Considerations
- FERPA: Student education records are protected by law; portions of police records may be redacted.
- Ongoing investigations: Some records may be limited or temporarily withheld to avoid compromising investigations.
- Personal privacy: Sensitive personal identifiers will be redacted where required.
Contact
JCUPD Records
Email: police-records@jcu.edu
Phone: (YYY) YYY-YYYY
Mail: JCUPD Records, Street, University Heights, OH ZIP
Office Hours: Mon–Fri, 8:30 a.m.–4:30 p.m. (excluding holidays)
